Note-register.



C. HOFFMAN.

NOTE REGISTER.

APPLlCATlON man MAY18,19I6.

Patented May 1, 1917.

2 SHEETSSHEET I.

Qmmboz C. HUFFMAN.

NOTE REGISTER.

APPLICATION HLED MAY I8. 1916.

Patented May 1, 1917.

2 SHEETS-SHEET 2 K. C ME; 2

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UNTTE PATNT NOTE-REGISTER.

Application filed May 18, 1916.

To all whom it may concern:

Be it known that l, Cronin: HOFFMAN, a citizen of the United States,residing at Mechanicsville, county of Saratoga, and State of New York,have invented certain new and useful Improvements in Note-Registers, ofwhich the following is a specification.

This invention relates to note registers.

My object is to provide a combined note register and tickler which willenable where the note is recorded corresponding to its maturity or duedate as contradistinguished from those methods or registers whichcontemplate the identification of notes or paper in reference to theplace of debit entry or date of discount. Consequently, the particularsof a given note or paper appear at the date corresponding to the duedate or maturity date which is the important date to be kept track ofboth by the bank and any party interested in, or liable on. the note.

In carrying out the invention, cards or sheets are used, and preferably,separate cards in a card case or cabinet to enable the sheets bearingthe information to be readily removed from the file or cabinet at anytime and also to enable several persons to use the same register. I amaware, however, that my invention is not restricted to embodiment incard form, as it might be carried out in "loose leaf form, and I do not,therefore. thus limit myself.

The sheet or card used is of improved form so that it isself-identifying with its proper position in the register. The guidesand the cards are provided with indicia by which the cards may bequickly referred to to obtain the information appearing thereon and,when removed from the file, may be readily restored to their properposition with little likelihood of error.

Preferably, the upper and lower edges of the cards are both of the sameimproved form in tabbed construction so that they are reversible and,Whichever edge is up- Specification of Letters Patent.

Patented May 1, 1917.

Serial No. 98,408.

permost, will afiord all of the advantages hereinafter specified andalso provide for the use-of both sides thereof for the abstracting ofthe information.

As the cards of my register and tickler contain information abstractedfrom the notes, and are arranged according to the due or maturity datesof the notes, should an inqury be made by a maker, indorser, payee, orother interested party, or by the bank, as to when a particular note isdue, or as to any other information with respect to that note, it willbe necessary to use in conjunction with my register and tickler an indexunder which the notes are classified alphabetically. Such an index maybe a special one on cards arranged under alphabetical guides andcontaining any desired information with respect to the notes, or, thenotes themselves may be filled alphabetically in any suitablealphabetical index so that they are self-indexing.

In my improved register and tickler constituting the present invention,I do not herein set forth any particular alphabetical index nor limitmyself to the use of any such index and leave this to the user according to preferences.

The manner of using the register and tickler is set forth at lengthhereinafter in connection with the embodiment of the invention which isshown in the accompanying drawings, in which Figure l is a perspectiveof the register and tickler;

Fig. 2, a View of the front of an abstract card; and

Fig. 3, a similar view of a demand card.

The register and tickler has twelve guide cards 1 provided with a tab 2,located, preferably, at the left-hand upper corner thereof and bearingthe indicia 3 which, on the first card, will be 1 January, on the secondcard 2 February? on the third card 3- March, etc. In addition I mayprovide a guide card 4 having a tab provided with the word Demand andanother guide card 5 whose tab is provided with the words Long term.

For each month thus indicated by the guide cards 1, I providethirty-one, or less, abstract cards 6, one side of which is shown inFig. 2. These abstract cards are provided with tabs 7 and 8 at theirupper left-hand and upper right-hand corners and corresponding tabs 9and 10 at their other cortab 8 bears the month and year thus: May

1916. The tabs 9 and 10 are, on their reverse sides, provided with thenumeral 5 and the words and numbers May 1916 corresponding to theindicia on tabs 7 and 8, and consequently, whichever edge of the card isfiled uppermost, the month identifying indieia will appear.

The upper and lower edges of the card are provided with date tabs 11 and12. The cards shown in Fig. 2, being for an abstract of notes having amaturity of May 10, the tabs 11 and 12 will bear the numeral 10.Beginning with the first card which repre sents the first day of themonth, the tabs 11 and 12 of successive cards 6 bear numerals 1,77 2,773,77 4,77 etc 1577 first series and for the second series 16 to 31, thetabs 11 and 12 of the respective cards being so cut that they aresuccessively arranged in a row so that each tab is visible.

A preferred arrangement of columns and headings for an abstract card 6is shown in Fig. 2, the opposite side of the card being identical withthe side shown. The columns are provided with horizontal lines 13 whichmay run from 1 to 20 on one side of the card and are correspondinglynumbered at the left-hand side thereof as at 14, and on the oppositeside of the card they may run from 21 to 4:0 and be correspondinglynumbered so that both sides of the card may be used and each card willthen be adapted to accommodate abstracted or digested informationpertaining to all essential particulars of forty different notes, or alesser number, falling due, or intended for notification, on the daterepresented by the card. For instance, the card shown in 2 is adapted toaccommodate abstracted data pertaining to notes falling due on May 10,1916. Additional cards may be used for each day or any particular day,all of said cards having their tabs 11 and 12 in the same position andthe cards then being filed one back of the other. Successive cards,after the first, will bear numbering 4L160 on one side and 61--80 on theother side and a third card would have correspondingly higher numbers.

' The columns, from leftto right, of a card 6, are headed When disc;Date of item; Time; Discount; Interest; Debit amount; Credit amount;Date forwarded or date of partial payment; Maker or payer; Endorser orfor whose account; Where payable when and where sent; Secured by D 1 ormore indiv. E stocks & bonds F other personal security G R. E. Mtg, orlien on realty; List of notes disc to day number year due amount.

The columns at the right of the card headed List of notes discountedto-day as indicated at 15 are provided for the entry of a debit recordof the debited loans for that day after they have been abstracted on thecards corresponding to their due dates and the note numbers affixed. Thecolumn Credit amount as indicated at '15, provides for the entry of acredit record of the credited loans for that day. Both debit and creditrecords and both total footings appear on the card for any daysbusiness. The other columns provide for the recording of security forthe loan and all dates, discounts, interest and other particulars,including the date of discount of the note, required in usual bankingpractice.

In Fig. 3 there is shown a card 16 for use in connection with the demandnotes or loans. ings affording spaces for entry of all necessary matterin connection with a note or loan payable on demand, including thesecurity, partial payments, parties and dates, the information beingsufficiently full but not as detailed as necessary for the card 6. Thedemand cards 16 are numbered consecutively beginning with 1 as indicatedat 17 in the upper left-hand corner and on the upper right-hand cornerthere is the word Demand. The horizontal lines or rulings 18 are similarto those shown at 13 and are correspondingly indentified by note numbersas in the column 19 at the left-hand end of the card.

Cards used in connection with the guide The cards 16 have columns andhead- Long term indicated at 5 are similar to V the cards 6, beingmarked with the number of the month in the upper left-hand corner andthe month and year of the due date in the upper right-hand corner.

\Vith my register, instead of being registered in a group under theheading of the date received, or date of discount as it is called, as isa common practice at the present time, notes are immediately abstractedor carried to the card 6 of the same date as the due dates of the notesand are there registered or entered in detail, in-

cluding the date of discount. For instance, all notes, regardless ofdate of discount, which mature or become due on May 10, 1916, areentered on the card shown in Fig. 2 which represents all notes fallingdue May 10, 1916, and in the columns provided on the card there isentered all data per taining to that particular note. Consequently, forMay 10, 1916, on one or more cards for that date, there appears a fullrecord of all paper coming clue that day.

' The user can employ as an index either an alphabetical filing of thenotes themselves or any other device.

'In operation, the note book-keeper at the close of the days businessmakes an adding machine total of the notes to be charged to loans anddiscounts and of the amounts of interest and discount tobe credited toprofit and loss provided he is making a debit operation. He then affixesthe maturity on each note and sorts the notes in groups according totheir dates of maturity. The next step is to remove from the registertickler file the cards 6 for the same dates as the due or maturity dateson the notes just sorted and to proceed to enter on the cards 6 suchinformation as is required. As each note is entered on the card 6, thenote itself is numbered as follows: Month No. tab No. line No.

As an example, suppose the card for May 10, 1916, is being used and theentry is on line 19. The note would then be numbered 51019, the firstpart of the number indicating the guide which would be the fifth month,or May; the second part of the number the tab on the card, which wouldbe the card corresponding to the tenth day of May, and the third part ofthe number, the line location on that card which would be line 19.

If the note to be entered is on demand the entry is made on the firstcard 16 and first line thereof having available space. A demand note isthen numbered by prefixing D to the number of the card and the number ofthe line. For example, referring to Fig. 3, a demand note might beentered on card No. 4, line 26, and in that event, the note itself wouldbe provided with the indicia Dl26.

If the note to be entered is not discounted paper, but for collectionaccount of another party, the entry should be made in a segregatedposition on the. card corresponding to the due date and the notenumbered the same as a discounted time note except the prefix C shouldbe used on the note and on the card. For example, if the note is dueSeptember 12, it might be provided with the following: C9-1232 whichwould indicate collection paper, guide. 9, tab No. 12, line No. 32, thatis, the ninth month, 12th day of the month and line 32 of card for thatdate.

If the note to be entered is a long term note, that is, if the period oftime to run is more than one year, a card with a proper tab should betaken from the stock supply and the year and month of the due date ofthe note written in the upper right-hand corner and the number of themonth in the upper left-hand corner. The lines should be numberedbeginning with 1 and the note abstracted and numbered in the same manneras if the card had been used in the set up portion of the file and itwould then be filed under guide card 5, Long term. A

separate card for each different maturity date should be used for longterm notes. The card is taken out and placed in its proper position inthe current file at the proper time.

The bookkeeper may index the makers of the note and make a liabilityrecord of such persons or firms as required by the bank and this can bedone from the abstract card or from the notes direct.

In a credit operation, at the close of the day, the note bookkeeper inlike manner takes an adding machine total of the paid and renewed notesto be credited to loans and discounts and he again sorts his credit-loans slips in groups according to maturi- -ties and takes from thefile the cards 6 of corresponding dates. Where the notes are beingcredited that are due either before or after the date of any daysbusiness, comparison should be made at the place of entry of such notesof the amount of credit with entry at time of registry and if correct,notation can be made there Credited (date). The amount to be credited,together with the note number and names of makers of such notes arebrought forward to the cards for that days business. .l/Vhere notes areto be credited and are due on the date of credit, the amount is simplyextended into Cr. column opposite Dr. entry.

There should be a sufiicient supply of stock cards for the register andtickler file tabbed from 1 to 31 inclusive and blank as to card number,date and line number so that where one or two cards are inadequateforthe days business, other cards with the same tab'number for that day maybe inserted and the same card number and date afiixed as are on thecards for that date. The line numbers of cards should in no event beduplicated, but should run consecutively regardless of how many cardsare used for a given day.

With my invention, discounted paper, collection notes, accepted bills ofexchange and other paper are handled with a single register and ticklerfile, in connection with any desired alphabetical indexing of the notesand paper, thus saving repetition of entries and enabling all entries,inspections and op erations to be simplified and the work minimized.

The registered positions of the notes are brought in harmony with thepositions of the notes themselves as kept in a bundle for each month, ifthus arranged. Furthermore, when crediting loans for any day,observation and comparison may be made of the amount of any item withthe amont as debited, as the tickler is. the place of original entry;this prevents errors between the dates of note inventory and proof ofloans. The numbering-system assists in detecting entry on a wrong cardof the register and tickler so i as a comparison of the note number withmaturity date will enable one to tell at a glance if the note is enteredin the proper place and if not, where it is entered.

In connection with demand paper, particularly, it is to be noted that nomatter how long the note may be allowed to run after the date ofdiscount, the data of same is as easily accessible as the record of anynote recently taken into account. Furthermore, the abstracting of datamakes possible the easy compilation of information as required in thereports, from time totime, to the Comptroller of Currency. The reportscall for information of the ninety consecutive days following the call.The information can be taken in groups from the ninety cards inconsecutive order for that period.

The inversion of the place of registering makes one entry take the placeof two and makes the particulars of notes of the same due dates easilyaccessible.

The method is responsive to the demands of note book-keeping for by itwhen the maturity of a paper is sought, it is only necessary to find thename in the index (which may be of any preferred kind) and the numberindicated on the index points definitely to the card 6 by month and dayof the month and line numbering to the place of registry of that note.

Having thus described my invention, what I claim as new and desire tosecure by Letters Patent, is:

1. A combined register and tickler for notes and the like, comprisingguides representing periods, such as months of the year, and abstractcards or sheets each having month or period identification indicia, dayindicia, columns for the entry of particulars concerning notes requiringattention on that date, and successive cross rulings for the columnswhich are provided with individual identifying indicia, whereby aplurality of notes or like paper requiring attention on a given date mayall be abstracted on a card or cards for that date.

2. A combined register and tickler for notes and the like, comprisingmonthly guides, abstract cards or sheets each having tabs provided withmonth identifying indicia, a tab bearing day of the month number,columns for the entry of particulars concerning not-es requiringattention on that date, and successive cross rulings for the columnswhich are provided with consecutive individual identifying numbers,whereby a plurality of notes or like paper requiring attention on agiven date may all be abstracted on a card or cards for that date.

3. A combined register and tickler for notes and the like, comprisingguides each having a tab with the name ofthe month and a numbercorresponding to the number of the month, and abstract cards or sheetseach having tabs provided with the name of the month and number of themonth, and a tab bearing the date of the month, columns for the entry ofparticulars concerning notes requiring attention on that date, andsuccessive cross rulings for the columns which. are provided withconsecutive identifying numbers, whereby a plurality of notes or likepaper requiring attention on a given date may all be abstracted on acard or cards for that date.

4:. A combined register and tickler for notes and the like, comprisingguides having tabs provided with the names and numbers of the months,reversible abstract cards or sheets each having on both filing edges twotabs, one bearing the number of the month and the other the name of themonth and a third tab bearing the date of the month, columns on bothsides of each card or sheet for the entry of particulars concerningnotes requiring attention on that date, and successive cross rulings forthe columns on both sides of the card or sheet, said rulings beingprovided with consecutive numbers for purposes of line identification,whereby a plurality of notes or like paper requiring at tention on agiven date may all be abstracted on a card or cards for that date andeach card may be used with either edge exposed.

5. A combined register and tickler for notes and the like, comprisingmonthly guides and additional guides for demand and long term notes,abstract cards or sheets representing days of the month, different setsbeing used for the different months represented by the monthly guides,each abstract card having month identification indicia, dayidentification indicia, columns for the entry of particulars concerningnotes requiring attention on that date, and successive cross rulings forsaid columns which are provided with individual identifying indicia,corresponding abstract cards arranged under the Long term guide, anddemand abstract cards arranged under the Demand guide, the latter cardsbeing numbered consecutively for primary identification under the Demandguide and pro vided with columns for the entry of particulars concerningnotes requiring attention, and successive cross rulings for the columns,said cross rulings being provided with individual identifying indicia.

6. A card or sheet having tabs one of which is provided with the name ofthe month and the other with the number of the month, and a third tabprovided with a number representing the day of the month.

7. A reversible card or sheet havin on each of its opposite edges tabs,one of w ich is provided with the name of the month and the other Withthe number of the month, and

a third tab provided With a number representing the day of the month.

8. A card or sheet having two tabs, one

5 bearing the month of the year and the other the number of the month, athird tab bearing the date of the month, columns on the card for theentry of data and cross rulings for sald columns, sald cross rullngshavlng consecutive numbers for purposes of hne identification.

In testimony whereof, I hereunto affiX my signature.

CROMER. HOFFMAN.

Copies of this patent may be obtained for five cents each, by addressingthe Commissioner of Patents, Washington, D. 0.

